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Local School Systems (LSS) / Public Agencies (PA) - Part B Grants Submissions Timeline

State Fiscal Year (SFY) 2018 and 2019

Each Maryland local school system (LSS) and public agency (PA) receiving federal Individuals with Disabilities Education Act (IDEA) funds is required to develop and submit an application for the expenditure of federal funds in support of its special education or early intervention programs in order to provide a free appropriate public education (FAPE) for children and students with disabilities. 

All LSS/PA Part B applications, budget and post-application submissions must comply with applicable programmatic and fiscal regulations. 

The Part B Grants Submission Timeline provides guidance related to the timely application and reporting process. To ensure use of the correct submission documents, download the forms just prior to completing them by accessing the links listed. Submission of outdated forms will not be reviewed or considered as timely. The Part B Timeline Matrix provides a visual reference for reporting of SFY 17 through SFY 19 grants.

All submissions must be uploaded to the MSDE Secure Web Client. Please follow the submission requirements contained in the MSDE Secure Web Client Access and Submission Procedures.

File Naming Conventions are noted for each submission. Uploaded files that are incorrectly named or that contain more than one submission will not be reviewed or considered as timely filed.  

2018

May 11
STATE FISCAL YEAR (SFY) 2019 GRANT SUBMISSION DEADLINE: SFY 2019 Local Application for Federal Funds (LAFF)
SFY 2019 Book #1 LAFF Instructions
SFY 2019 Book #2 LAFF Budget  Workbook
(PBG_LSS##_2019_LAFF_APP.pdf)(PBG_LSS#2019_SECAC_APP.pdf)(PBG_LSS##_2018_FAMPART_APP.pdf)
Grant Amendment Request for SFY 2018 Discretionary Grant lines ending September 30, 2018
(PBG_LSS##_20XX_GrantName_Grant#_AMD.pdf)

September 30
SFY 2019 Staffing Plans must be uploaded to the MSDE Secure Web Client with a follow-up email to Grant Liaison
(PBG_LSS##_2019_STAFFINGPLAN.pdf)
 
November 30
Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for  SFY 2017 Passthrough 611 and 619 Grants including the CR funding as well as SFY 2018 Discretionary Grant lines ending September 30, 2018. If the LSS/PA fully expends the SFY 2018 Passthrough funds (ending September 30, 2019) by September 30, 2018, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date
(PBG_LSS##_20XX_GrantName_Grant#_FFR.pdf )(PBG_LSS##_20XX_GrantName_Grant#_INV#.pdf)
(PBG_LSS##_20XX_GrantName_Grant#_FPCVR.pdf)

Annual Financial Report (LSSs file the Annual Financial report utilizing the MSDE AFR System and PAs submit the paper version of the Annual Financial Report, checking the "Annual" box at the top of the form) for all SFY 2018 Part B 611 and Preschool 619 Passthrough funded grant lines that end September 30, 2019 and were not FULLY EXPENDED by September 30, 2018, reporting expenditures as of September 30, 2018
(PBG_LSS##_20XX_GrantName_Grant#_AFR.pdf )

(PBG_LSS##_20XX_PS_ACTUAL_EXPD.pdf)

December 1
Interim Progress Report/Cumulative Variance Report for SFY 2018 Early Childhood Local Implementation for Results Grant (ending September 30, 2019) submitted by this date
(PBG_LSS##_20XX_ECLIG_IPR.pdf)

2019
 
January 31
Interim Progress/Cumulative Variance Report  #2 for all SFY2018 grant lines ending  September 30, 2019 and SFY 2019 Discretionary Grant lines ending September 30, 2019
Interim Progress/Cumulative Variance Report #1 for all SFY 2019 grant lines ending September 30, 2020 
(PBG_LSS#_20xx_GrantNameCode_Grant#_IPCVR.pdf)
(PBG_LSS##_2018_CEIS_GRANT#_IPCVR.pdf)

(PBG_LSS##_20XX_MOE_.pdf)

(PBG_LSS##_20XX_ECOST_.pdf)

February 1 
Interim Progress Report/Cumulative Variance Report for SFY 2018 Secondary Transition Local Implementation for Results Grant (ending September 30, 2019) submitted by this date
(PBG_LSS##_20XX_STLIG_IPR.pdf)
April 1 
Interim Progress Report/Cumulative Variance Report for SFY 2018 Access, Equity & Progress Local Implementation for Results Grant (ending September 30, 2019) submitted by this date
(PBG_LSS##_20XX_AEPLIG_IPR.pdf)

August 15
Grant Amendment Request deadline for SFY 2019 grant lines ending September 30, 2019
(PBG_LSS##_20XX_GrantName_Grant#_AMD.pdf)

November 30
Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2018 Grants and SFY 2019 Discretionary Grant lines ending September 30, 2019. If the LSS/PA fully expends the SFY 2019 Passthrough funds (ending September 30, 2020) by September 30, 2019, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date
(PBG_LSS##_20XX_GrantNameCode_Grant#_FFR.pdf )(PBG_LSS##_20XX_GrantNameCode_Grant#_INV#.pdf)

Annual Financial Report (LSSs file the Annual Financial report utilizing the MSDE AFR System and PAs submit the paper version of the Annual Financial Report, checking the "Annual" box at the top of the form) for all SFY 2019 Part B 611 and Preschool 619 Passthrough funded grant lines that end September 30, 2020 and were not FULLY EXPENDED by September 30, 2019, reporting expenditures as of September 30, 2019
(PBG_LSS##_20XX_GrantName_Grant#_AFR.pdf )

applicable
(PBG_LSS##_2018_CEIS_GRANT#_FPVCR.pdf)

SFY 2019 Preschool Special Education     and Related Services ACTUAL Expenditures Report  
(PBG_LSS##_20XX_PS_ACTUAL_EXPD.pdf)

2020

January 31
Interim Progress/Cumulative Variance Report  #2 for all grant lines ending September 30, 2020
(PBG_LSS#_20xx_GrantNameCode_Grant#_IPCVR.pdf)

CEIS Interim Progress Report SFY 2020, if applicable
(PBG_LSS##_2018_CEIS_GRANT#_IPCVR.pdf)

SFY 2019 Maintenance of Effort Compliance Template and Certification
(PBG_LSS##_20XX_MOE_.pdf)

August 15 
Grant Amendment Request for SFY 2019 Grant lines ending September 30, 2020
(PBG_LSS##_20XX_GrantName_Grant#_AMD.pdf)

November 30
Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2019 Grants lines ending September 30, 2020. If the LSS/PA fully expends the SFY 2019 Passthrough funds (ending September 30, 2021) by September 30, 2020, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date
(PBG_LSS##_20XX_GrantNameCode_Grant#_FFR.pdf )(PBG_LSS##_20XX_GrantNameCode_Grant#_INV#.pdf


 
Contact Information
Tonia C. Martin, Management Associate
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:      (410) 767-0261
Fax:      (410) 333-8165
Email:      tonia.martin1@maryland.gov

Gary W. Richardson, Branch Chief
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:      (410) 767-0775
Fax:      (410) 333-8165
Email:      Gary.Richardson@maryland.gov

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