Local School Systems (LSS) / Public Agencies (PA) - Part B Grants Submissions Timeline

State Fiscal Year (SFY) 2019 and 2020

Each Maryland local school system (LSS) and public agency (PA) receiving federal Individuals with Disabilities Education Act (IDEA) funds is required to develop and submit an application for the expenditure of federal funds in support of its special education or early intervention programs in order to provide a free appropriate public education (FAPE) for children and students with disabilities. 

All LSS/PA Part B applications, budget, and post-application submissions must comply with applicable programmatic and fiscal regulations. 

The Part B Grants Submission Timeline provides guidance related to the timely application and reporting process. To ensure use of the correct submission documents, download the forms just prior to completing them by accessing the links listed. Submission of outdated forms will not be reviewed or considered as timely.

All submissions must be uploaded to the MSDE Secure Web Client. Please follow the submission requirements contained in the MSDE Secure Web Client Access and Submission Procedures.

File Naming Conventions are noted for each submission. Uploaded files that are incorrectly named or that contain more than one submission will not be reviewed or considered as timely filed.  

2019

April 1


May 10

STATE FISCAL YEAR (SFY) 2020 GRANT SUBMISSION DEADLINE: 

May 31

STATE FISCAL YEAR (SFY) 2020 GRANT SUBMISSION DEADLINE:

August 15


September 30

November 30


2020

January 31

June 30

August 15

November 30

  • Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2019 Grants and SFY 2020 Discretionary Grant lines ending September 30, 2020.
  • If the LSS/PA fully expends the SFY 2020 Passthrough funds (ending September 30, 2021) by September 30, 2020, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.
  • For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date 
  • Annual Financial Report (LSSs file the Annual Financial report utilizing the MSDE AFR System and PAs submit the paper version of the Annual Financial Report, checking the "Annual" box at the top of the form) for all SFY 2020 Part B 611 and Preschool 619 Passthrough funded grant lines that end September 30, 2021 and were not FULLY EXPENDED by September 30, 2020, reporting expenditures as of September 30, 2020. 
  • SFY 2020 Preschool Special Education     and Related Services ACTUAL Expenditures Report  


2021

January 31


August 15 

November 30


Contact Information

Tonia C. Martin, Management Associate
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone: 410-767-0261
Fax: 410-333-8165
Email: tonia.martin1@maryland.gov

Gary W. Richardson, Branch Chief
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone: 410-767-0775
Fax: 410-333-8165
Email: Gary.Richardson@maryland.gov