Local School Systems (LSS) / Public Agencies (PA) - Part B Grants Submissions Timeline

State Fiscal Year (SFY) 2019 and 2020

Each Maryland local school system (LSS) and public agency (PA) receiving federal Individuals with Disabilities Education Act (IDEA) funds is required to develop and submit an application for the expenditure of federal funds in support of its special education or early intervention programs in order to provide a free appropriate public education (FAPE) for children and students with disabilities. 

All LSS/PA Part B applications, budget, and post-application submissions must comply with applicable programmatic and fiscal regulations. 

The Part B Grants Submission Timeline provides guidance related to the timely application and reporting process. To ensure use of the correct submission documents, download the forms just prior to completing them by accessing the links listed. Submission of outdated forms will not be reviewed or considered as timely.

All submissions must be uploaded to the MSDE Secure Web Client. Please follow the submission requirements contained in the MSDE Secure Web Client Access and Submission Procedures.

File Naming Conventions are noted for each submission. Uploaded files that are incorrectly named or that contain more than one submission will not be reviewed or considered as timely filed.  

2019

April 1
Interim Progress/Cumulative Variance Report for SFY 2018 Access, Equity,& Progress Local Implementation Grant ending September 30, 2020. 

May 10
STATE FISCAL YEAR (SFY) 2020 GRANT SUBMISSION DEADLINE: 


Appendix I: State Systemic Improvement Plan (SSIP) 
Template

May 31
STATE FISCAL YEAR (SFY) 2020 GRANT SUBMISSION DEADLINE: 

SFY 2020 Appendix J: LAFF Comprehensive Coordinated Early Intervening Services (CCEIS) Plan

August 15
SFY 2020 Book 3 LIR Grant Instructions and Templates (Early Childhood, and Access, Equity & Progress)

LIR Plan: Early Childhood Template 

LIR Plan: Secondary Transition Template 

LIR Plan: Access, Equity, & Progress Template 

SFY 2020 Book 2 LAFF Budget  Workbook (one per LIR Plan)

Grant Amendment Request for SFY 2019 Discretionary Grant lines ending September 30, 2019 

September 30
SFY 2020 Staffing Plans must be uploaded to the MSDE Secure Web Client with a follow-up email to Grant Liaison

 
November 30
Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2019 Passthrough 611 and 619 Grants and SFY 2019 Discretionary Grant lines ending September 30, 2019. If the LSS/PA fully expends the SFY 2019 Passthrough funds (ending September 30, 2020) by September 30, 2019, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date

Annual Financial Report (LSSs file the Annual Financial report utilizing the MSDE AFR System and PAs submit the paper version of the Annual Financial Report, checking the "Annual" box at the top of the form) for all SFY 2019 Part B 611 and Preschool 619 Passthrough funded grant lines that end September 30, 2020 and were not FULLY EXPENDED by September 30, 2019, reporting expenditures as of September 30, 2019

2020

January 31

Interim Progress/Cumulative Variance Report  #2 for all SFY2019 grant lines ending September 30, 2020, and SFY 2020 Discretionary Grant lines ending September 30, 2020

Interim Progress/Cumulative Variance Report #1 for all SFY 2020 grant lines ending September 30, 2021, and grants ending September 30, 2020


June 30

Interim Progress/Cumulative Variance Report #1  for all SFY 2020 Local Implementation for Results grant lines ending September 30, 2021

August 15

Grant Amendment Requests deadline for SFY 2020 
grant lines ending September 30, 2020

November 30

Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2019 Grants and SFY 2020 Discretionary Grant lines ending September 30, 2020. If the LSS/PA fully expends the SFY 2020 Passthrough funds (ending September 30, 2021) by September 30, 2020, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date


Annual Financial Report (LSSs file the Annual Financial report utilizing the MSDE AFR System and PAs submit the paper version of the Annual Financial Report, checking the "Annual" box at the top of the form) for all SFY 2020 Part B 611 and Preschool 619 Passthrough funded grant lines that end September 30, 2021 and were not FULLY EXPENDED by September 30, 2020, reporting expenditures as of September 30, 2020

SFY 2020 Preschool Special Education     and Related Services ACTUAL Expenditures Report  


2021

January 31
Interim Progress/Cumulative Variance Report  #2 for all grant lines ending September 30, 2020


SFY 2020 Excess Cost Requirement Calculation Template and Certification

August 15 
Grant Amendment Request for SFY 2019 Grant lines ending September 30, 2020

November 30
Final Progress/Cumulative Variance Report and Final Financial Report (LSSs file the Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report for SFY 2019 Grants lines ending September 30, 2020. If the LSS/PA fully expends the SFY 2019 Passthrough funds (ending September 30, 2021) by September 30, 2020, the Final Progress/Cumulative Variance Report and Final Financial Report utilizing the MSDE AFR system and PAs submit the paper version of the Final Financial Report no later than this date.

For LSS and PAs on Payment Code 0, the Final Invoice and the paper version of the Final Financial Report is submitted no later than this date


 
Contact Information
Tonia C. Martin, Management Associate
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:      (410) 767-0261
Fax:      (410) 333-8165
Email:      tonia.martin1@maryland.gov

Gary W. Richardson, Branch Chief
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:      (410) 767-0775
Fax:      (410) 333-8165
Email:      Gary.Richardson@maryland.gov


​Division of Early Intervention and Special Education Services
Overview​​

Resource Management and Monitoring Branch
Overview
Non-Public Special Education Section​​

Grant Submissions Calendars

LSS/PA Part B
LSS/PA Part C
Non-LSS/IHE

Resources

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State

Meetings