MSDE Business Hub

The Maryland State Department of Education (MSDE) relies upon its partners to advance the goals and outcomes of the Department's Strategic Plan and the Blueprint for Maryland's Future. These partners - local education agencies, subgrantees, vendors and contractors - provide direct services to children and families, support MSDE programmatic work, and help keep critical Department systems running. In keeping with the Division of Financial Planning, Operations, and Strategy's promise to employ an end-user, customer service mindset to all its work, the MSDE Business Hub is designed to provide an easy, one-stop-shop for organizations who do business with MSDE.


At any time, you may reach out directly to the Core Services Team Planning and Budget Analysts assigned to the respective Division or Office for additional support.

Learn more about the Core Services Team


Invoice Submission


Please use this form to submit invoices (include grant invoices for reimbursement) to the Maryland State Department of Education for payment for the Office of Information Technology only. To help us ensure timely processing, please complete this form as completely as possible. This form is not for child care scholarship payments or child care provider reimbursements.


Coming Soon - Invoice Status Tracking


MSDE offers a live status report on all open invoices submitted to the Maryland State Department of Education for processing and payment. Keeping a source of truth for tracking requests is critical to the success of MSDE. Please visit this dashboard frequently to check in on the current status of any invoices you recently submitted and follow-up here after MSDE payments are processed to confirm payment issuance.. Coming soon - currently in testing.


Invoice Best Practices

To ensure timely processing of invoices:

  • Ensure that each invoice contains the vendor’s/organization's name, legal remittance address, federal taxpayer identification number (grant reimbursement invoices must include a federal UEI number), and purchase order/contract/grant number. 

  • If you have moved or, for whatever reason, the address on the invoice does match the address originally submitted to MSDE in your most recent W9, please provide an updated W-9 so that MSDE can update the address in your vendor profile. The W-9 must have the same name and address as it appears on the invoice. Note, the General Accounting Division of the Comptroller can take approximately two weeks to update the vendor profile in the State's accounting systems.

  • Invoices that $1 million or greater must have a Board of Public Works (BPW) number on the invoice and the purchase order.



Audit-Related Financial Data Requests


MSDE staff should use this form to submit audit-related data requests to MSDE's Division of Financial Planning, Operations, and Strategy. To help us fulfill your request, please complete this form as completely as possible. A team member will respond within forty-eight (48) hours or two business days.


Coming Soon - Audit Data Request Tracking


MSDE offers a live status report on all open and recently closed audit-related financial data requests submitted to the Division of Financial Planning, Operations, and Strategy. Please visit this dashboard frequently to check in on the current status of any recently submitted requests. Coming soon - in testing.










Quick Access to Commonly Requested Resources



MSDE Staff Guidance and Common Forms

Program Invoice Processing Guidance and Expectations GAD Vendor Maintenance Request Form SDE Employee Worktag Search MSDE Expense Reimbursement Submission Form



Contact:

Robert Poler
Director, Office of Fiscal Operations and Accountability
Office: (410) 767-0272
robert.poler4@maryland.gov

Haiyun Li
Chief, Accounting Branch, Office of Fiscal Operations and Accountability
Office: (410) 767-0134
haiyun.li2@maryland.gov

Nicole Lewis
Vendor Coordinator, Accounting Branch, Office of Fiscal Operations and Accountability
Office: (410) 767-0150
nicole.lewis@maryland.gov


Marie Caballero
Executive Associate
Office: (410) 767-0683
marie.caballero@maryland.gov