Local Education Agencies (LEA) / Public Agencies (PA) - Part B Grants Submissions Timeline

IDEA Part B Federal Fiscal Years (FFY) 2021 and 2022 / State Fiscal Years (SFY) 2022 and 2023

Each Maryland local education agency (LEA) and public agency (PA) receiving federal Individuals with Disabilities Education Act (IDEA) funds are required to develop and submit an application for the expenditure of federal funds in support of special education or early intervention programs in order to provide a free appropriate public education (FAPE) for children and students with disabilities. 

All LEA/PA Part B applications, budget, and post-application submissions must comply with applicable programmatic and fiscal regulations. 

The Part B Grants Submission Timeline provides guidance related to the timely application and reporting process. To ensure the use of the correct submission documents, download the forms just prior to completing them by accessing the links listed. 

All submissions must be uploaded to the MSDE, Secure File Transfer Website. Please follow the submission requirements contained in the MSDE MOVEit Secure File Transfer Website Access and Submission Procedures and provide notice to the Fiscal Liaison that the documents have been uploaded. 

Local Application for Federal Funds (LAFF) FFY 2022 and SFY 2023

All required documents related to the submission of the LAFF FFY 2022 / SFY 2023 are located on the April 7, 2023, Meeting Page.  

Please note that Microsoft Edge or Firefox browsers are recommended for the download of documents.

2022

April 7

  • FFY 2022 / SFY 2023 GRANTS WEBINAR


May 5

  • Deadline for identifying local flexibility options for Comprehensive Coordinated Early Intervening Services (CCEIS) and Local Implementation for Results Grants 
  • Revised allocations will be distributed based on local flexibility requests


May 31 

Submission of FFY 2022 / SFY 2023 Part B 611 and 619 LAFF Grants (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)

Submit the following as directed in the Grants Information Guide and Application

  • Passthrough [Part B 611 and 619]
  • Parentally Placed Private School for Children with Disabilities Plan, if applicable [Part B 611 and 619]
  • Special Education Citizens Advisory Committee (SECAC) Plan, if applicable 
  • Family Support Services Template, if applicable 
  • Consortia Plan, if applicable [Part B 611 and 619] 


June 15 

  • Submission of FFY 2022 / SFY 2023 Part B 611 and 619 CCEIS Grants for LEAs required to reserve 15% of funds to address Significant Disproportionality (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)
  • Submit the following as directed in the Grants Information Guide and Application
    • CCEIS Plan Template
    • Self-Assessment Data
    • Projected Budget (C-1-25 and Budget Details)


August 15 

  • Submission of FFY 2022 / SFY 2023 Part B 611 and 619 Local Implementation for Results (LIR) State Priority Grants (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)
  • Submit the following as directed in the Grants Information Guide and Application
    • Early Childhood LIR Plan Template and Projected Budget (C-1-25 and Budget Details)
    • Secondary Transition LIR Plan Template and Projected Budget (C-1-25 and Budget Details)
    • Access, Equity, Progress LIR Plan Template Projected Budget (C-1-25 and Budget Details)
  • Submission of Grant Amendment requests for grants ending September 30, 2022 [Deadline reflects the required minimum of 45 days before the end of grant]


September 30 

  • Submission of FFY 2022 / SFY 2023 [The school year (SY) 2022 - 2023] Special Education Staffing Plan and Medicaid Federal Funds Report (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)


November 30

  • Submission of Final Progress/Cumulative Variance Report(s) and Final Financial Report(s) for all grants ending September 30, 2022 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)

  • Submit the following as directed in the Grants Information Guide and Application

    • LEAs file the Final Financial Report utilizing the MSDE Annual Financial Reporting (AFR) system 
    • PAs submit the paper copy of the Final Financial Report to the Fiscal Liaison via email
    • LEAs and PAs on Payment Code 0, must submit the Final Invoice with the Final Financial Report no later than this date. 
  • Submission of the Annual Financial Report for 27-month and/or 24 month grants with an end date of  September 30, 2023 that are not fully expended by September 30, 2022 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison) 

    • LEAs file the Annual Financial Report utilizing the MSDE AFR system 
    • PAs submit the paper copy of the Annual Financial Report to the Fiscal Liaison via email
  • Submit the FFY 2021 / SFY 2022 Preschool Special Education and Related Services Actual Expenditures Report (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison) 

2023

January 31

  • Submission of Interim Progress/Cumulative Variance Report(s) #1 for FFY 2022 / SFY 2023 Grants (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)
  • Submission of Interim Progress/Cumulative Variance Report(s) #2 for all FFY 2021 / SFY 2022 grant lines ending September 30, 2023 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)

  • Submission of FFY 2021 / SFY 2022 Maintenance of Effort Compliance Template & Certification 

  • Submit the SFY 2023 (SFY 2022 Actuals) Excess Cost Template and Certification

  • Submission of the FFY 2021 / SFY 2022 CCEIS Plan Interim Progress Report #2 - use the CCEIS Progress Report Format (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)


March 31

  • Submission of Interim Progress/Cumulative Variance Report(s) # 1 for FFY 2022 / SFY 2023 LIR State Priority Grants ending September 30, 2024 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)

  • Submit the FFY 2022 / SFY 2023 CCEIS Plan Interim Progress Report #1 - use the CCEIS Progress Report Format (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)


August 15 

  • Submission of Grant Amendment requests for grants ending September 30, 2023 [Deadline reflects the required minimum of 45 days before the end of grant]

November 30

  • Submission of Final Progress/Cumulative Variance Report(s) and Final Financial Report(s) for all grants ending September 30, 2023 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison)

  • Submit the following as directed in the Grants Information Guide and Application

    • LEAs file the Final Financial Report utilizing the MSDE Annual Financial Reporting (AFR) system 
    • PAs submit the paper copy of the Final Financial Report to the Fiscal Liaison via email
    • LEAs and PAs on Payment Code 0, must submit the Final Invoice with the Final Financial Report no later than this date
  • Submission of the Annual Financial Report for 27-month and/or 24-month grants with an end date of  September 30, 2024, that are not fully expended by September 30, 2023 (Upload to the MSDE MOVEit with a follow-up email to Grant Liaison) 

    • LEAs file the Annual Financial Report utilizing the MSDE AFR system 
    • PAs submit the paper copy of the Annual Financial Report to the Fiscal Liaison via email


Contact Information

Daniele Redivo, Management Associate
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:     (410) 767-0261
Fax:      (410) 333-8165
Email: Daniele.Redivo1@maryland.gov

Gary W. Richardson, Branch Chief
Division of Early Intervention and Special Education Services
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
Phone:      (410) 767-0775
Fax:      (410) 333-8165
Email:     Gary.Richardson@maryland.gov

​Division of Early Intervention and Special Education Services

Resource Management and Monitoring Branch

Grant Submissions Calendars

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